In terms of the human/animal bond, an exciting trend in the workplace is to accommodate employees who want to bring their personal dogs to work.
Increasingly computer companies, schools, nursing homes and smaller retail outlets allow staff to bring their dogs to work. Last week I bought a new washer and drier for my home and there were four dogs of various sizes under desks and out on the sales floor. Evidence of a trend?
At the Green Chimneys farm dogs always have held a special place in our work with children. One of our most popular programs involves the East Coast Assistance Dog (ECAD) training program where our students help to train service dogs during the puppies first year of life. These dogs eventually will be placed as service animals with individuals who have mobility issues. The ECAD dogs are owned by the ECAD organization and are brought to our campus by their trainers four times a week. When these dogs are on campus, all staff must be very aware of their needs and we are careful to not in any way interfere with their training process. This was one of the considerations when we explored the development of a policy to allow staff to bring their personal dogs to work.
So today we have another way that dogs can come to Green Chimneys. In accordance with our agency’s commitment to fostering the well being of people through the integration of animals into campus life and the therapeutic setting Green Chimneys supports our 500 staff to bring safe dogs into our therapeutic milieu. Various social workers, human resource staff, child care, school and farm staff now have been granted permission to bring their beloved pets to work.
However, we have developed a comprehensive process to make sure that the staff dogs that come to campus are behaviorally suited to the setting and do not cause any negative impact. Also, staff who do bring dogs to work, soon realize the major responsibility they are accepting in terms of supervising the dog, logistics and also a certain element of inconvenience. It sounds cool to bring your dog to work, until you realize that after work you have to drive right back home, since you can’t take your dog out to a restaurant for dinner, leave her in a hot car on a summer day while you run errands or go to a meeting at another organization that will not let you bring in the dog.
So what do we expect from staff?
Under the following conditions, staff may bring personal dogs to work. Approved adult dogs and puppies owned by staff may accompany staff to campus during their working shift – the dog/puppy* must leave campus, when the staff goes home.
Visiting dogs in classrooms, offices, or living units must demonstrate appropriate and safe behavior with people, animals and the environment at all times. Dogs must be under control and must be compatible with the area that they are to visit. The presence of the dog must enhance the campus environment and must not negatively impact it in any way. Visiting dogs have to be reliable and safe around children of all ages, dogs, horses, farm animals (very important here where we have 200 other animals of all species), cats and wildlife.
With the exception of ECAD dogs - all personally owner campus dogs must be spayed or neutered at the age deemed appropriate by a veterinarian.
Individual department directors have the right to decline or end the presence of any dog on campus at any time if the dog in any way interferes or detracts from the department or campus operations.
1. Any dog visiting on campus must not in any way interfere with the training of the ECAD dogs. ECAD dogs are not to be distracted by other dogs on campus.
2. Staff (who desire to bring a personal dog to campus) must follow all agency mandates as stated below.
· Prior to coming to campus, at the staff member’s expense, the adult dog must be evaluated for basic aptitude by a certified dog training professional. The AKC Canine Good Citizen test is used as a benchmark. This evaluation ensures that the dog has the capacity to interact safely in the campus environment. This evaluation must be documented in writing by the evaluator and must consider the dog’s proximity to children and a wide range of animals while on campus. (If a well suited dog fails one or the other of the required CGC elements, but the evaluator feels this would not in any way jeopardize the dog coming to campus safely, this will be taken into consideration by the committee and the dog may still be eligible for approval.)
· Dogs on campus can be either Delta Society certified or certified with a similar agency approved program, or currently in training for such certification. With approval from the campus committee, dogs who have had a documented behavior evaluation may be brought on campus with the understanding that they are “in training” for possible therapy dog certification. If during this time the dog shows any unsafe or negative behaviors, it must be immediately removed from the campus.
· The staff member must at all times provide proper care, handling and supervision of the dog while it is on campus. Staff is financially and legally responsible for any damages the dog may cause.
3. Step One: Any staff wishing to bring his/her dog on grounds must complete a form, submitted to the Department Director, defining the therapeutic purpose of bringing the dog to campus and requesting initial approval. The form must include specifics on how the dog will be cared for while on campus; i.e. removal and disposal of dog waste, food, supervision, leash control, etc. Only once the Department Director has reviewed and approved this form and discussed the idea of bringing the dog into the department may the staff member proceed with the rest of the application.
4. Step Two: Final approval or denial of each request is the responsibility of the Animals in the Therapeutic Milieu Committee. Decision is based on:
a. Review of the dog’s documented temperament evaluationb. A possible meeting with the dogc. Approval by the department directord. Anticipated impact on the campus, staff, visitors, and the environment
e. Completion of all paperwork.
5. Staff is required to submit dog’s updated vaccination records and licensing to the Farm office for filing. The Farm Secretary will maintain this file. It is staff’s responsibility to keep the dog’s vaccination and license status current and to submit renewals to the Farm secretary. Failure to supply required documentation will result in forfeiture of the privilege to bring the dog onto Green Chimneys property.
6. All dogs must be on a leash and within an approved area.
7. After a two (2) month trial period, the Committee will assess the status of the dog, and the impact on the program.
8. If the presence of the dog in an office or work area will have a negative impact on co-workers, example: allergies, anxiety, etc., the dog may have to be removed despite all documentations and approvals.
9. Staff members are personally responsible and liable for the behavior and actions of their dog while on campus.
10. Cost of medical care, treatment, and general maintenance of the dog is the responsibility of the staff member.
11. Staff who bring dogs onto campus are required to submit quarterly reports to the Animals in the Therapeutic Milieu Committee on how the dog has contributed positively to the campus milieu during that time.
*Puppy Policy:
With the specific approval of the department director, Animals in the Therapeutic Milieu Committee and ECAD, privately owned puppies (12 weeks and older with vaccinations) being trained and socialized for therapeutic work may be introduced and brought into the milieu.
Special conditions must be met in terms of the area where the puppy is to be kept during the work day. The puppy must demonstrate appropriate social behavior, excellent health and must not in any way disrupt or negatively interfere with other employees of the campus. Special animal welfare and vaccination concerns apply to puppies and must be met by the owner. Control/supervision of the puppy, owner responsibility and paper work/documentation are the same as with adult dogs (see policy). By the time the puppy has reached maturity, it must fit into the campus unobtrusively and add to the setting in a positive fashion. The committee will monitor the progress puppies are making during their first year on campus, and will be in communication with owners in the event that additional training or behavior modification for the dog may be required.
Puppy owners must agree to crate train their dogs and have a crate in the area where they plan to keep the dog
These procedures may seem very heavy on rules, but we have found that they ensure a positive inclusion of dogs in our residential treatment setting. We continue to refine the procedure and there is a staff committee that monitors all dogs who come to campus with their stewards.
We recommend that any business or workplace that is considering allowing staff to bring in personal dogs, have a policy in place that addresses safety of workers, the public, clients, the facility and also safety for the dogs themselves.
If you have any questions about how to go about this, do not hesitate to email me at:
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